3.1  Each judicatory shall elect a stated clerk who shall preserve all minutes, documents, and papers committed to the office of stated clerk and submit these records to the next higher judicatory in compliance with that judicatory's rules and regulations.
     3.2  The stated clerk shall be elected for a definite term (normally three years) and shall hold office until a successor is elected.
     3.3  All records and documents are the property of the judicatory and shall be kept and stored in accordance with the provision of the Constitution. Upon leaving office, the stated clerk shall transfer all such records and documents to the successor.
     3.4  It shall be the duty of the stated clerk to record all minutes in permanent form and to supply extracts from them when properly requested. The stated clerk shall perform the duties of the office of stated clerk during the meeting of the judicatory unless otherwise determined by the judicatory. Other duties of the stated clerk shall be:

a.		to keep on file all committee records;
b.		to keep the judicatory's official membership roll;
c.		to make copies of the official minutes of the judicatory and distribute them to the members prior to the next stated meeting (unless otherwise determined by the judicatory);
d.		to notify officers, committee members and delegates of their election or appointment, to furnish committees with whatever documents are required for the performance of their duties and to have on hand at each meeting a list of all existing committees and their members;
e.		to certify delegates or commissioners;
f.		to sign the minutes of all meetings;
g.		to read all papers to be acted upon (unless otherwise determined by the judicatory), and
h.		to record any vote which requires more than a majority following a polling of the judicatory or a division of the house.

     3.5  The stated clerk shall record only those motions which are adopted unless instructed otherwise by the judicatory.
     3.6  The stated clerk may or may not be a member of the judicatory.